Summary

An IT security consultancy relies on CipherShare to bind its distributed consultants together.

Background

A consulting firm specializing in IT security, risk analysis and Public Key Infrastructure has strong motivation for securing internal communications, particularly when sharing information related to a client’s IT security infrastructure. The firm’s credibility rests on ensuring that this sensitive information remains confidential.

The firm’s consultants generally work out of their clients’ premises. When collaborating on large reports, consultants from across the country form ‘virtual teams’ to distribute the workload. These work groups required an effective tool for sharing information securely across organizational boundaries and perimeter security systems.

In addition, the firm wanted to assure clients that documents with sensitive information were distributed securely, and on a ‘need-to-know’ basis. The firm also wanted to ensure the confidentiality of information stored on servers and laptops was protected, and that each client’s information repository was segregated from that of other clients.

Finally, the firm’s reports are developed through an iterative process, where consultants with specialized knowledge provide input at various stages. To manage projects effectively, the firm required that all document modifications be tightly controlled, auditable and traceable.

For three years, the firm has relied on CipherShare to provide a fully-secured collaborative environment for its consultants. CipherShare’s sophisticated document management features provide check-in/check-out capabilities, an audit trail of modifications, and useful task management tools. Strong encryption protects client information while in transit, and while stored on servers and laptop computers. Granular access controls limit document distribution to those consultants with a ‘need to know,’ regardless of their location. Consultants share completed reports with clients securely through the CipherShare system.

Summary

A multi-national manufacturer of scientific equipment selected Assurency CipherShare to safeguard its intellectual property, and enable secure collaboration within its globally-distributed research and development organization.

Background

The company, a leading provider of mass spectrometers for scientific, environmental analysis and law enforcement applications, invests significantly in research and development. They required a secure method for accessing intellectual property within its global R & D group.

In addition, the company was looking for system tools to enhance interactive collaboration within the R & D team, and with third-party consultants. They wanted to rapidly enable ‘ad hoc’ project teams and communities of interest with an easy-to-use document management system.

CipherShare provides the research and development organization with secure access to its intellectual property. All proprietary information, regardless of file format, is encrypted. CipherShare’s administrative features make it easy to add, modify or terminate access privileges to that information, so project teams can be ‘turned-up’ quickly.

The company selected CipherShare over a number of other competitive offerings based on its comprehensive security, its ease of deployment and administration, and its efficient utilization of available network bandwidth, which makes secure ‘anytime, anywhere’ access to large documents practical. Project teams quickly came to appreciate CipherShare’s secure chat and document management features.

Applications Service Provider

Summary

An Application Services Provider (ASP) offers CipherShare to engineering and medical services customers.

Background

The ASP, a provider of application solutions to small and medium-sized companies, believed there was a market opportunity for outsourced, secure collaboration services. The firm extended its services portfolio and now offers CipherShare as a hosted service.

The ASP selected CipherShare over competitive solutions for its intuitive document management features, its ease of administration, and its efficient utilization of network resources. The firm promotes CipherShare’s ‘need-to-know’ access to proprietary or sensitive information, and its ability to strictly segregate each customer’s data for their own use.

The firm believes strongly in CipherShare’s unique value for the engineering market in particular. CipherShare’s integrated document management capabilities, version control features and support for large CAD/CAM files make it a compelling solution for engineering firms.